TAG | workflow
As continued from The New Deal: the Prologue…
The thing is, is that certain practical constraints changed the nature of our project, Life’s Waltz, and therefore they changed our schedule. Originally we thought the whole thing wouldn’t take more than 2 or 3 months. By now we’ve had a drastic reality check. Among the practical things that changed the nature of the project were the quality and type of footage we were getting, the realization of how long it takes to film enough to do justice to the subject matter, business matters like record-keeping, minutes, accounting, and insurance, and other random things that came up that we didn’t know we’d have to do or didn’t expect to do in the original framework for the project. This all compelled us to keep shooting and not edit at the same time. So after the couple of months that we shot, we ended up with almost 200 hours of footage and not having edited any of it. Then came some legal, business, and technical issues that delayed our beginning editing, which all took time to work on and resolve. Additionally, family members visited and we took some brief and uncoordinated vacations since real life was still going on, and meanwhile we continued to follow up on a few stories that had emerged by shooting, and we also went to film a few special events, such as Valentines Day. We would’ve been remiss had we not filmed the election of the elected Valentines King and Queen.
See, we had originally only even formed an LLC for the litigation protection. That’s it. We almost tried doing this film without even forming a company. We were just in it for the experience, after all. But once we decided to form an LLC for the legal safety, we realized unwittingly that it opened some unexpected doors. First off, in dealing with the nation’s largest senior services provider at one of whose community we’re shooting Life’s Waltz, they definitely aren’t going to enter into any agreements with two random people who aren’t even behind a company. The LLC was equivalent to legitimacy and credibility, more or less. Though obviously we still couldn’t walk in with clown suits on. It made it official. Though we hadn’t thought about it, they required us to have insurance if we were going to be there, and having the company helped with that as well. But both of these things, most importantly to this story, started changing the nature of the project without us really thinking about it. It was becoming more business-y and by-the-books. Soon after forming the company, we thought we’d better have image and location releases/agreements for everyone appearing in the documentary. This led to a ton of time and work drafting the appropriate agreements (having no legal background and getting free consultation by BDD’s Legal Services *wink wink*) to turn out agreements that even changed as we kept shooting. Also, we showed up to the meeting to sign our “Location Release” with TVND, they took one look at it and their lawyers went and drafted a real one. So much for that effort – but it’s come in handy for shooting off-location. At any rate, the picture I’m trying to paint is that things started, not by design, taking a very official, by-the-books form. And this was certain to change the nature of the project.
We realized also, after talking to a number of professional, successful documentary filmmakers, and also after seeing the quality of footage we were getting–truly outstanding–that the process would probably take much longer than we expected as well. Remember, we originally though the whole thing from beginning to end would take 2 or 3 months, and then we’d part ways. Guess again!
So we started drafting a business plan. We started talking with people about their approaches to sales and distribution. We spent a few weeks figuring out how to best manage our footage in the editing room; because we filmed with Panasonic’s brand new HMC-150, the footage poses a number of technical challenges to be able to edit it. Ultimately, we had to figure out a way and get the correct hardware to convert all of the footage twice over into a severely degraded, much smaller storage requirement format (this is called “downrezzing”, in other words “downgrading the resolution”) to keep potentially immense storage costs down, and then not to mention the amount of time and coordination it took to convert all of the footage twice over and back it all up onto three separate external drives in addition to what now are the two computers that we have to edit on. But the good news is, our process is correct and will work solidly and provide a lot of stability. We now have two computers to edit on, as well, so that we will both be working on different selected characters up until the rough assembly of the film.
We finally started editing, well… Ashley did. I was still converting footage and taking care of a lot of other business stuff, such as getting all of our books in order and preparing taxes for the first time in my life. What a learning experience. Plus, we came up with some more consolidated and streamlined approaches to the marketing campaign, namely focusing on Old Stories, the Sam Show, and the Ceil series (we haven’t named it yet because we haven’t done an “episode” yet). But during this time period, things were very crazy, and we re-prioritized what we were doing, thus less frequent blog posting.
Now, we’re running full steam. We’re both editing full time. All taxes and business matters are sorted and settled. Old Stories are in the pipeline. And mostly importantly, as we were advised by my friend Daniel who’s consulted us so much on this project, we’re focusing on the product, because without that we’ve got nothing else.
To do this, we’ve sat down for a few hours (and will continue to keep the dialogue open and dynamic) to hammer out a few basic guiding principles for how we edit so answer the questions of what are we doing and why, all in order to create the best film possible. As a practical matter, since we’re editing on separate computers and we need to remain coordinated and collaborative, we sat down to figure out to what extent we should be creating rough assemblies of each scenes, which type of scenes we should be doing rough assemblies of, and what the timeline/schedule of getting things done, who will do what work, and what our goals are.
I’ll put it very concretely in the next blog post, detailing our schedule, timeline, goals, character arcs and conflicts that we’ll focus on, what our process will be for doing the full rough assembly, and much, much more.
To be continued again…
A lot of people have asked me, “When you sit down with your subjects, what do you ask them?” or, “How do you get people to say the ‘right thing’?“
I hate to disappoint, but there is no” right or wrong” thing for any of our participants to say. The beautiful and fascinating thing about the documentary process is that the characters speak to us; we don’t craft them. The only thing in our control at this stage in production is the ability to create such an environment for them so that they are comfortable with opening up to us.
Generally, we begin an interview with basic questions: “Let’s start with you telling us your name, age, where you’re from…etc.” And off they go! Sometimes we can’t get a word in for the next 2 hours; and sometimes, getting anymore information is like pulling teeth! 
After a few minutes, we get more specific: “Tell me more about the first time you met your husband…” This approach helps in getting the individual to restate the “question” so that the footage will make sense if the audience didn’t hear the original question.
After a few more visits, and after the subject is even more comfortable opening up to us, we might even go the random route: “Tell us about your first kiss…” or “How did your marriage challenge you?“
It’s wonderful to hear about the amazing moments from when widows/widowers first met their significant other–I especially love when couples correct each other, “No, it happened this way!“
Sometimes it goes this way:
Husband: “Well, I was making $75 a week–”
Wife: “–no, you were making $100 a week, or I wouldn’t have gone out on that date with you!“
Here are some other things we think about when filming:
1. Never interrupt anyone at anytime! Unless the roof is about to cave in or that person’s life is in danger…
2. After the individual is done speaking, we allow for a grace period of silence. Interestingly, this is actually when some of the most remarkable personal information is revealed.
3. And, I’ve been told by a friend (it’s you Cecelia, if you’re reading!) that if you let someone sit for 7 seconds in silence, they’ll eventually speak up. Our culture is predisposed to talking, talking, talking, so if you give them those 7 seconds, they feel compelled to fill the silence (this coincides with #2). And more than often, they do!
4. When you’re interviewing 2 people at a time, we usually want to cut ourselves out of the conversation and get those two to simply interact with each other organically. So we look away and avoid eye contact! (but re-establish eye contact when the moment is over so that they do not think you are just ignoring them!) Whoever’s operating sound will look down at the mixer and the camera operator will look down or away. This helps to characterize those individuals and generate more interaction between the two to make it feel like a simple conversation between the two caught on camera.
Please feel free to comment with any questions, we’re happy to answer! I will post more techniques we use in the filming process in the coming weeks…
24
Learn It, Live It, Love It
Comments | Posted by Ashley Karitis in Filmmaking, Project Updates
Well, tomorrow is our first day of shooting! Since my arrival, Jared and I have been familiarizing ourselves with the newly arrived equipment, setting up our work flow, and goal-setting. This process has involved anything from reading manuals at seemingly laborious page-by-page speeds, assembling each and every part, and actually getting both sound and picture up and running and doing “tests.”
As tedious as some of this preparation may sound, the plus side is that we certainly have found many awesome features to our Panasonic HMC150 ! For example, the camera offers three ways in assisting focus:
1. The frame “expands” or zooms in (punches in, in the industry lingo) on the center of the original frame. You can then focus on that original center, and it quickly punches back out.
2. You can also choose to place a graph in the top right of the flip-out LCD screen. The graph shows a fuzzy, exponential-like curve that becomes more circular as the object comes more into focus.
3. Lastly, there is a focus-assist feature that accentuates the edges/contour lines of anything in the frame that is in focus. So, when your object is finally in focus, those lines jump out a lot to indicate the achieved focus.
Isn’t that awesome?
I might as well add/admit, that if our Manfrotto Tripod was actually a real man, I would already be head over heels, weak in the knees, falling for “him”. I’m that in love with it!
Our work flow in this context is the way that we will operate as a team from the beginning of shooting through our final cut of the film. To start, we will be filming anywhere from 3-6 hours a day. This is dually convenient since we will then have the remainder of the day to both transfer our footage to the hard drives for editing; and also, these shorter days will give the individuals with whom we are working with a chance to get comfortable with us and our equipment (the last thing we would want to do is impose on anybody’s home!).
As we continue shooting, we expect to spend more time with our participants (the “stars” of the film!) through conversations, activities, and their respective lifestyles. Much later in production, as we accumulate hours and hours of footage, Jared and I will take breaks to generate some “rough cuts,” or some loosely compiled scenes around 20-30 minutes to see what direction our characters are taking us in. These rough cuts will in effect re-direct our shooting, and so forth. As we discovered while making the previous, shorter version of Life’s Waltz in our final semester at USC, a documentary’s story is created in the editing room. Unlike fiction film, where you start with the story/script and create the film based on that, documentary (at least for us) is the opposite: shoot a bunch of footage, then find the story/script in the editing room. This then has bearing on how we will proceed with shooting, so it’s a reciprocal process of “writing” the story in the editing room with footage already obtained and then refining our focus of what we shoot based on the emerging story.
Lastly, Jared and I have some personal, creative, administrative, and technical goals. These goals include everything from maintaining our Life’s Waltz blog to learning how to transcode footage and exercising some self-discipline in getting enough sleep (my body likes 7hrs minimum 
as we essentially dedicate our lives to this project.
Technical Goal #1 for Ashley:
1. Improve sound mixing skills and boom operation while shooting.
That’s a mouthful, but basically, I’m a less experienced with sound and other technical components of production than Jared. I’m sure this frustrates him at times, so I’m making it another goal of mine to observe and absorb as many of his superhero-gonna-figure-out-just-about-anything googolplex of skills to help improve our production efficiency too.
